Privacy Policy

1. Introduction

EPAN (Esports Professional Authentication Network) is a privately developed digital identity and verification infrastructure designed to enhance integrity, transparency, and accountability within esports ecosystems.

EPAN is independently owned and operated by Vernata Labs. It is not affiliated with, endorsed by, or operated under any government authority.

2. Scope of Policy

This Privacy Policy applies to all users, visitors, developers, and organizations interacting with EPAN services across all associated domains, platforms, APIs, and verification systems.

3. Information We Collect

We collect information necessary to operate a secure identity system, including:

• Identity Data: Name, username, EPAN ID, linked profiles
• Technical Data: IP address, device, browser, OS
• Behavioral Signals: usage patterns, verification attempts
• Security Data: logs, flags, abuse indicators

4. Legal Basis for Processing

Data processing is carried out under:

• User consent
• Legitimate operational interest
• Security and fraud prevention requirements
• Compliance with applicable Indian laws

5. Purpose of Data Processing

Data is processed to:

• Verify user identity
• Prevent fraud and impersonation
• Maintain ecosystem integrity
• Enable public verification systems
• Improve platform performance and analytics

6. Data Retention

Data is retained for as long as necessary for operational, legal, security, and audit purposes. Certain records may be retained longer to ensure long-term integrity of identity verification.

7. Infrastructure & Data Storage

EPAN operates on a distributed and secure infrastructure designed for high availability, redundancy, and data integrity.

All user data is stored and processed exclusively within India. EPAN does not transfer or store personal data outside Indian jurisdiction.

Data is hosted on industry-standard cloud infrastructure provided by Amazon Web Services (AWS), specifically within secure data centers located in Mumbai, India.

These facilities comply with globally recognized security and compliance standards, ensuring high levels of physical security, network protection, and operational reliability.

Backup systems, redundancy layers, and failover mechanisms are implemented within Indian regions to maintain continuity and resilience.

8. Security Measures

We implement industry-standard protections including:

• Encryption (in transit and at rest)
• Access control and authentication layers
• Real-time monitoring systems
• Audit logging and anomaly detection

9. Data Sharing

EPAN does not sell user data. Data may be shared only when:

• Required by law
• Necessary for fraud prevention
• Authorized by the user
• Shared with verified esports organizations under controlled conditions

10. Public Data Disclosure

EPAN operates a transparency-based model. Certain information may be publicly visible:

• EPAN ID
• Verification status
• Public flags or notices

11. Restricted Records

Sensitive data such as behavioral logs, violation history, and internal risk scoring is strictly restricted and accessible only to authorized systems or verified partner organizations.

12. Monitoring & Enforcement

EPAN systems continuously monitor activity to detect abuse, fraud, or policy violations. Accounts may be suspended, restricted, or permanently terminated based on risk assessment.

13. Cookies & Tracking Technologies

We use cookies and similar technologies for session management, authentication, analytics, and security purposes.

14. User Rights

Users may:

• Request access to their data
• Request correction of inaccurate data
• Request deletion (subject to legal and system constraints)

15. Children's Privacy

EPAN services are not intended for individuals below the legally permitted age. We do not knowingly collect data from minors.

16. Third-Party Services

EPAN may integrate with third-party services (e.g., captcha, analytics, APIs). These services operate under their own privacy policies.

17. Data Accuracy & Disclaimer

EPAN provides identity records for informational and verification purposes. We do not guarantee interpretation, reputation, or external use outcomes.

18. Jurisdiction

This policy is governed by the laws of India. Any disputes shall fall under the jurisdiction of courts located in New Delhi, India.

19. Independent Infrastructure Notice

EPAN is a private digital infrastructure developed and operated by Vernata Labs. It functions independently and is not a government-issued identity system.

20. Contact & Grievance Redressal

Email: info@esportspan.in
Email: vernatalabs@gmail.com

Public Relations Officer:
Ms. Runjun Gupta
( Email: vernatalabs@gmail.com )

21. Policy Updates

Vernata Labs reserves the right to update or modify this Privacy Policy at any time. Continued use of EPAN services constitutes acceptance of updated terms.